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UkState Surplus Property Program
When a state agency has an item it no longer requires, that item is first offered to other state agencies. By transferring property from one agency to another, the Commonwealth is able to save taxpayer dollars through the reuse of valuable property. When an item is no longer required by any state agency, it is declared surplus and offered for sale in a variety of venues.
Heavy Equipment Auctions
Used heavy equipment, off-road equipment, and dump trucks are offered for sale when they are no longer being used by the Commonwealth. These items are first offered to municipalities, then to the general public. View heavy equipment sale dates and information
| Municipal Online Auction Begins | May 12 |
| Municipal Online Auction Ends | May 24 |
| Municipal Payment Due | June 6 |
| Municipal Removal Deadline | June 13 |
| Public Online Auction Begins | June 23 |
| Public Online Auction Ends | July 7 |
| Public Payment Due | July 14 |
| Public Removal Deadline | July 14-18 |
Heavy Equipment Auction Websites:
- Municipalities Login: www.govplanet.com/muni
- Public Auction Login: www.govplanet.com/penndot
Distrbution Center
To make the sales process more convenient and accessible for additional customers, the Pennsylvania Department of General Services will move the sale of all state surplus property exclusively to an online auction format.
Online Auctions
All items are sold at various locations throughout the state or through an online auction. Online auctions are managed by www.GovPlanet.com/PA and GovDeals.com (These links direct you to Pennsylvania’s auction items).
Bridge Marketing
When a Pennsylvania historical bridge is scheduled for replacement due to width or load restrictions, the Commonwealth seeks to identify adaptive re-uses for the bridge. Bridges may be offered for sale to other state agencies, municipalities, non-profit organizations, educational institutions, and/or the general public. In the past, historic bridges have been moved and restored as part of state park improvements, Rails to Trails projects, or placed on university campuses.
How to Surplus State-Owned Property
- How to Surplus Guide
- NEW – PASS 2023 User Interface Updates
- PASS-1-Introduction
- PASS-2-Submitting Disposal Requests
- PASS-3-Submitting Agency-to-Agency Transfer Requests
Report Surplus Property – Pennsylvania Automated Surplus System (PASS):
- For users WITH @pa.gov username: Pennsylvania Automated Surplus System (P.A.S.S) (Single Sign-On)
- For NON-CWOPA users (email address NOT [email protected] ): Pennsylvania Automated Surplus System (P.A.S.S.) (Native Login)
- ** If a NON-CWOPA user, and this is the first time logging into the system, please contact State Surplus at: [email protected] to receive a username and password.
Purchasing State Surplus Property
When state surplus property is made available for sale to the public through auction, the internet or Department of General Services’ warehouse, the following prohibitions and limitations apply:
- Employees of the Department of General Services’ Bureau of Supplies and Surplus may not purchase the property.
- Property Control Officer(s) and their supervisor(s) of the Commonwealth agency which declares the property “surplus” may not purchase the property.
- State employees may not purchase any item with a price greater than $500.
- State employees are also subject to any specific guidelines of their respective agencies in regard to purchases of items with a price of $500 or less.
- Employees should check agency policy on purchasing of state property to identify any additional restriction.
Public Sales
This page applies only to property sold by the Indiana State Surplus Division.
Other State-owned surplus property not redistributed to State Agencies and not sold to local units of government may be offered to the general public through on-line auctions or sealed bid sales.
The State of Indiana, by this invitation, does not hold itself out as a merchant in the ordinary course of selling such property, and expressly disclaims any warranties, expressed or implied, as to its merchantability or fitness for a particular purpose. Any and all such property shall be sold on an “as is” basis, with award to the highest and best bidder. The State of Indiana reserves the right to reject any and all bids and to stop a sale before it closes.
On-Line Auctions
The State Surplus Division is now using GovDeals to conduct online auctions.
Please visit www.govdeals.com to register and view what is posted online.
Our terms and conditions are posted on each active auction.
Sealed Bid Sales
The State Surplus Division also conducts sealed bid sales to the public for State-owned property that is not located at our warehouse in Indianapolis.
- Farmland leases
- Wetland trapping
- Other State Agency property
All such sales are advertised at least 15 days prior to the bid due date in two Marion County news publications and also in two news publications in the county where the property is located (if outside Marion County). All bidders are required to submit a State Surplus Property Bid Form.
Potential bidders who want to receive personal notification of these sales are encouraged to send their email address to Christina Hamilton at [email protected]. She will add them to our email distribution list.
Once you receive the sale notice, you may print off a bid sheet from this page and use your own envelope or you may request a bid packet by calling 317-234-3685. State the sale number, your name, and the mailing address. Our office will mail the bid packet to you or you may pick one up at our facility.
The bid packet has detailed instructions. Failure to follow the instructions will result in a rejection of your bid.
I Want To
- Search State Contracts
- Sell to the State
- Get Certified as a Minority or Women’s Business
- Register as an Executive Branch Lobbyist
- Buy Surplus State-Owned Property
- Visit the State House
- Lodge a Complaint with the DOC Ombudsman
- See IDOA Rulemaking Notices